Your team hates admin. They're right.
Receipts that vanish. Reports piling up on Sunday evening. Paperwork nobody wants to write but everyone needs. Quotedrop handles it automatically — so your team can do what they're actually good at.
Craftsmanship on site
Only do what only humans can.
Every minute a qualified technician spends typing a report that AI generates in 10 seconds is wasted skill. Quotedrop eliminates that.
Tasks no one should have to do.
Quotedrop takes over the repetitive. Your team keeps control.
Speak or photograph.
Capture what you did — by voice, photo or quick note on site. No forms, no Word documents, no spreadsheets "still to be filled in".
AI writes the report.
Quotedrop generates a professional document in your template in seconds. Same quality as always — without anyone spending hours on it.
On to the next job.
No backlog of reports. No forgotten receipts. No technicians doing admin after their shift. Just: done.
Delivery Report
HVAC Renovation — Office Building Leuven
Ref. QD-2025-0412 · 7 April 2025
Client
Immobel NV
Tiensesteenweg 112, Leuven
Technician
Joris Vermeersch
Cert. HVAC-F — nr. 4821
Works Performed
Replacement of Daikin RZAG71NY1 cooling unit
OKCleaning and replacement of air filters (3×)
OKR-410A refrigerant pressure check — 4.2 bar
OKLeak test performed per EN 378
OKThermostat setting zones A/B/C
OKRemarks
Outdoor unit shows minor casing corrosion. Recommendation: treatment within 12 months. No impact on current performance.
Client signature
M. De Smedt · 07/04/2025 14:32
Client feedback
"Works completed neatly and on time. No remarks."
Works approved
Generated by Quotedrop
Digitally signed · 07/04/2025
One tool for every technical sector
Quotedrop generates the right documents for your trade — with the right terminology, standards and templates.
HVAC & climate control
- Delivery reports
- Maintenance reports
- Inspection certificates
- Refrigerant logbooks
Electrical engineering
- Inspection dossiers
- As-built diagrams
- Installation reports
- Completion certificates
Plumbing
- Work orders
- Site reports
- Commissioning certificates
- Material lists
Refrigeration
- F-gas logbooks
- Leak test reports
- Maintenance reports
- Refrigerant data sheets
Heating installations
- Heating certificates
- Commissioning reports
- Boiler dossiers
- Maintenance reports
Fire protection
- Installation reports
- Inspection certificates
- Maintenance logbooks
- Compliance reports
Done wasting hours?
Quotedrop is working with a first group of installation companies. Sign up — we will reach out personally.
Your team deserves better than paperwork.
Frequently asked questions
- What is Quotedrop?
- Quotedrop is an AI tool for installation companies that automatically converts raw technical notes, voice input or basic data into professional technical documentation such as delivery reports, as-built drawings and maintenance records.
- Which companies is Quotedrop suited for?
- Quotedrop is built for installation companies with 5 to 100 employees in Belgium and the Netherlands, active in HVAC, electrical engineering, plumbing and climate control.
- How much time does Quotedrop save?
- Time savings vary by company and sector, but technicians notice the difference from the very first week — fewer reports to type, fewer follow-ups, fewer calls.
- Does Quotedrop work with existing templates?
- Yes. Quotedrop adapts to your company template and brand identity. All documents are generated with your logo and formatting.
- Is Quotedrop available in Belgium?
- Yes, Belgium is the primary market. Quotedrop has been developed specifically for Belgian SMEs in the installation sector.
- Can Quotedrop track which materials were used on a job site?
- Yes. Technicians can add material lists and receipts to their work report directly in the app. Everything is automatically included in the documentation — no more searching after the fact for what was used where.
- Can I create digital work orders with Quotedrop?
- Yes. Quotedrop replaces paper work orders with digital ones that your technician fills in on site via voice, photo or a short note. The system generates a professional work order in your company template, ready to send to the client.
- Does Quotedrop generate site reports and delivery certificates?
- Yes. Site reports, delivery reports and completion certificates are the core of Quotedrop. Your technician records what was done on site — Quotedrop turns it into a fully formatted document with all technical details, material lists and signatures.
- Does Quotedrop work for HVAC, electrical and plumbing?
- Yes. Quotedrop is built for all technical installation sectors: HVAC and climate control, electrical engineering, plumbing, refrigeration, heating installations and fire protection. Templates adapt per sector.
- Can Quotedrop generate as-built files and inspection reports?
- Yes. Based on the technical data your technician captures, Quotedrop generates as-built documentation, inspection reports and technical files compliant with industry standards. Ideal for HVAC inspections, electrical inspection dossiers and F-gas logbooks.
- How is Quotedrop different from a regular work order app?
- Most work order apps are digital forms — you still fill them in manually. Quotedrop works differently: you speak or type a short note, and the AI generates the complete document. No fields to fill, no templates to select. From raw input to professional site report in seconds.